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17 Nov 2021

Full-Time Admin Assistant

hylee – Posted by hylee Anywhere

Job Description

Job Description:

– Answer and direct phone calls

– Maintain contact lists

– Produce and distribute correspondence memos, letters, faxes, and forms

– Develop and maintain a filing system

– Order office supplies

– Submit and reconcile expense reports

– Provide general support to visitors

– Provide information by answering questions and requests

– Take dictation

– Generate reports

– Prepare and monitor invoices

– Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

– Contribute to team effort by accomplishing related results as needed

– Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

– Write letters and emails on behalf of other office staff

– Maintain computer and manual filing systems

– Handle sensitive information in a confidential manner

– Coordinate office procedures

– Reply to email, telephone, or face to face inquiries

– Develop and update administrative systems to make them more efficient

– Answer telephone calls and pass them on

– Coordinate repairs to office equipment

– Greet and assist visitors to the office

– Photocopy and print out documents on behalf of other colleagues

– Provide polite and professional communication

– Implement clerical duties and administrative processes

Job Requirements:

–  SPM / Diploma in any relevant field.

– Fresh graduates are encouraged to apply. However, those with experience will have an added advantage.

– Able to start immediately.

Job Categories: Admin & General Clerk Jobs. Job Types: Full-Time.

Job expires in 113 days.

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