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29 Aug 2020

Full-Time Office Admin x PA

Kintry – Posted by Kintry Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, Malaysia

Job Description

Office Admin x P.A.
Provide office administrative and secretarial supports to the directors on daily basis and be able to contact during non-office hours.

This position has many administrative office duties, and not only requires many typical duties of an assistant, but also a high level of flexibility and openness in both the hours available for work and also the type of jobs that they may need to take on. There is no limit to duties a Personal Assistant may handle, which is why individuals in this role must have a confident, can-do attitude.

The Personal Assistant must possess excellent organization skills, as this position takes place in a fast-paced work environment and includes substantial multitasking. This position most often takes place in an office setting, and many tasks require extensive knowledge of performing computer based tasks. Excellent interpersonal, time management, and organizational skills are a must.

The PA is often in charge of handling important clients and sensitive information. She is in charge of keeping track of office details such as information on contacts, management of business calendars, and the recording and maintenance of important meetings with clients when attending with the directors. Maintaining confidentiality is an essential duty of a PA

They are required to have own transport, willing to travel, eager to learn and able to work independently.

-Enter and code financial transactions appropriately
-Process payments as well as documents like invoices
-Reconcile invoices received with departmental billings
-Issue invoices to customers based on services rendered and/or goods sold
-Make and track payments
-Review employee expenses and make reimbursements
-Make bank deposits and keep up records
-Track expenses as they relate to specific projects and jobs
-Validate invoices against items or services received
-Check all financial transactions for accuracy
-Key data into company accounting system
-Disburse funds as needed
-Admin tasks
-Other related tasks

Job Requirements
-Work experience as a account assistant, PA, office admin
-Calculate Payroll for the month
-Posses Knowledge on marketing strategies
-Managing calendars and organizing meetings and appointments.
-Typing, compiling and preparing reports, presentations and correspondence.
-Managing databases and filing systems.
-Implementing and maintaining procedures/administrative systems.
-Knowledge in accounting software such as SQL, Quick books, Autocount
-Well-versed in social media and online shopping spaces
-MS Office. (Bonus: Asana, Canva, Shopify)
-English and BM proficiency (Mandarin is a bonus)
-Ability to multitask and prioritize daily workload
-Excellent verbal and written communication skills
-Discretion and confidentiality

Do you have your own transport?
Accounting software knowledge?
Marketing/social media knowledge?

Salary 1450

How to Apply

Email resume to

Job Categories: Admin & General Clerk Jobs. Job Types: Full-Time. Salaries: Less than 2,000.

Job expires in 63 days.

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